1. Introduction
BriefMyDoc ("we," "our," or "us") is operated by XigmaPro. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and website (collectively, the "Service"). Please read this policy carefully. By using the Service, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
2.1 Personal Information
When you create an account, we collect:
- Email address (used for authentication and communication)
- Name (optional, if provided)
2.2 Documents You Upload
When you use the Service, you upload documents for analysis. These documents are:
- Processed by our AI to generate your analysis
- Stored securely and encrypted at rest
- Never shared with third parties
- Never used to train AI models
- Deletable upon your request
2.3 Payment Information
Payment processing is handled by our third-party payment processor. We do not store your credit card or bank account details on our servers. We only receive confirmation of successful payments.
2.4 Usage Data
We automatically collect certain information when you use the Service, including:
- Device type and operating system
- App version
- General usage patterns (e.g., number of analyses performed)
- Error logs for troubleshooting
3. How We Use Your Information
We use the collected information to:
- Provide and maintain the Service
- Process your document analyses
- Send you OTP codes for authentication
- Process payments
- Communicate important service updates
- Improve the Service and user experience
- Detect and prevent fraud or abuse
4. Data Sharing
We do not sell, trade, or rent your personal information or documents to third parties. We may share limited data with:
- AI Service Providers: Document content is sent to AI models (such as Google Gemini or OpenAI) for analysis. These providers process data according to their enterprise data processing agreements and do not use your data for model training.
- Payment Processors: Payment data is handled by secure, PCI-compliant payment processors.
- Email Service Providers: Your email address is shared with our email provider solely for sending OTP codes and transactional emails.
5. Data Security
We implement appropriate technical and organizational measures to protect your data:
- All data is transmitted over HTTPS (TLS encryption)
- Documents are encrypted at rest on our servers
- Access to production systems is restricted to authorized personnel
- We regularly review and update our security practices
6. Data Retention
We retain your data as follows:
- Account data: Retained while your account is active. You can request account deletion at any time.
- Document data: Uploaded documents and analyses are retained until you delete them or request account deletion.
- Payment records: Retained for accounting and legal compliance purposes as required by law.
7. Your Rights
You have the right to:
- Access: Request a copy of the data we hold about you
- Delete: Request deletion of your account and all associated data
- Correct: Update or correct your personal information
- Object: Object to processing of your personal data
- Portability: Request your data in a portable format
To exercise any of these rights, contact us at sales@xigmapro.com.
8. Cookies
Our website may use essential cookies for authentication and session management. We do not use tracking cookies or third-party advertising cookies.
9. Children's Privacy
The Service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal data, please contact us.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page and updating the "Last updated" date.
11. Contact Us
If you have questions about this Privacy Policy, please contact us: